Privacy Notice

Last updated: 4 August 2026

Who we are

Intuihire Limited, trading as IntuiHire, is the controller of the personal data described in this notice. We are a company registered in England and Wales, company number 17360168, with a registered office at Piccadilly Business Centre, Unit C Aldow Enterprise Park, Manchester M12 6AE. We are registered with the Information Commissioner’s Office under reference ZC206681.

For anything to do with your data, contact us at info@intuihire.com or on 0161 528 8696.

1. If you apply for a role through us

What we collect

• What you give us: your name, contact details, CV, work history, education, skills, references, right-to-work information, and your answers to our application questionnaire.
• What we generate: an assessment score and the component reasoning behind it.
• What we receive from others: references you have named, and information from the employer about the role you applied for.

Please don’t send us special category data, such as health, ethnicity or religion. If a role has a genuine requirement to collect any of it, we will tell you separately why and on what basis.

Why we use it, and our lawful basis

• To assess you for a role and put you forward to an employer. Legitimate interests (operating a recruitment service) and taking steps at your request before a possible contract of employment.
• To keep you in our talent pool for future roles. Your consent. The opt-in is a separate, optional question; it is never a condition of being considered for the role you applied for, and declining it does not affect your application in any way. You can withdraw at any time.
• To meet legal obligations, such as confirming the right to work. Legal obligation.

Who we share it with

• The employer for the role you applied for, where you reach the shortlist.
• The service providers listed in section 5 below. They act on our instructions and are bound to protect your data. We name them so you can see exactly who handles your application.

We do not sell your data and we do not share it for advertising. Where a provider processes data outside the UK, we rely on an adequacy decision or appropriate safeguards such as the International Data Transfer Agreement.

How we assess your application is set out in full at section 5 below.

2. If a potential employer asked us to assess you

Sometimes an employer has already collected applications and asks us to assess them. This is our Screen service. If you applied directly to a company and then heard from us, this is the section that applies to you, not section 1.

The employer, not us, is responsible for your data in this situation. They decided to advertise the role, they collected your application, and they set the requirements we assess against. We act only on their instructions. In data protection terms they are the controller and we are their processor.

What this means in practice

• We assess your application against the requirements the employer has given us, and give them a ranked shortlist with the reasoning behind each score.
• We may email you a short questionnaire. We do that on the employer’s behalf, in their name.
• A person reviews every recommendation. Nothing is decided by software alone, and we do not make the hiring decision; the employer does.
• You can ask for the reasoning behind your own score.
• We delete your data within 30 days of returning the shortlist.
• We do not add you to our candidate database and we will not contact you about other roles. The talent pool described in section 1 does not apply to Screen.

To exercise your rights over this data, contact the employer you applied to, as they hold the responsibility. You can also contact us at info@intuihire.com or on 0161 528 8696 and we will pass your request to them without delay.

3. If you are a client

We hold the names, job titles and business contact details of the people we deal with at your organisation, along with records of the roles you instruct us on, our correspondence and invoicing information. We use these to provide our services, manage our relationship and meet our legal and accounting obligations. Our lawful basis is legitimate interests and, for financial records, legal obligation.

We do not share your staff’s contact details with candidates or third parties except where needed to deliver a role.

If you send us an employer enquiry

When you use the “Tell us about the role” form, we collect your name, company name, work email, telephone number if you give one, details of the role you’re hiring for, and whatever you tell us in the message field. We use this to respond to your enquiry and consider whether IntuiHire is a good fit for the role. This is a requested business contact, not something we bundle into marketing consent. Our lawful basis is legitimate interests (responding to a business enquiry) and, where you go on to instruct us, taking steps toward a contract.

Ticking the separate, optional “occasional updates” box is the only way we’ll email you hiring guidance or marketing; leaving it unticked does not affect how we handle your enquiry. Submitting this form does not add you, or anyone at your organisation, to the candidate talent pool described in section 1.

We ask you not to include candidate names, CVs or other candidate personal data in this form. If any arrives by accident, we remove it from the record where we can and do not use it for scoring.

4. Where we get your information

Most of what we hold comes directly from you, when you apply and when you complete our questionnaire. We also receive information from:

• Job boards, where you applied through the board rather than through our own form.
• An employer, where they have asked us to assess applications they already hold. See section 2.
• People you name as referees. If you reach offer stage, we contact the referees you give us. We hold that reference, and the referee’s name, job title and business contact details, as part of your record.

If you are a referee and we have contacted you, we hold your business contact details and the reference you gave, for the same period as the candidate’s record. You have the same rights over that information as anyone else; see section 10.

Information we do not ask for

We do not ask about your nationality or immigration status beyond a yes/no question about your right to work. We do not ask your age or the dates of your education. We do not ask about health or disability before an offer is made, or about marital or caring responsibilities. We do not treat gaps in employment as an automatic rejection.

We do not seek special category data (information about health, ethnicity, religion, sexual orientation, trade union membership, political opinions, genetics or biometrics), and we do not use it in scoring. If you include such information in your CV, it is not scored, and we remove it from the record where we can. We do not carry out criminal record or DBS checks.

Our service is for people aged 16 and over. We do not knowingly assess applications from children.

5. How we assess applications

This section is deliberately detailed. Our assessment is software-assisted, and we think you are entitled to know exactly how it works rather than being told only that we “use technology”.

What the assessment does

Every application is scored against nine weighted components across two areas: one covering attitude, values and practical fit; the other covering experience, knowledge and aptitude. The weighting is set for each individual role before any application is read, and reflects what that employer said the job actually needs. A skill that is critical to one vacancy may count for less in another.

What information is used

Your CV (work history, education, skills, how long you stayed in each role), your answers to our questionnaire, your stated location and work-type preferences, your salary expectation, and your yes/no confirmation that you have the right to work in the UK.

What the result affects

Your score places you in a band, which determines whether you are recommended for the employer’s shortlist. It is a recommendation to the employer: the employer makes the hiring decision, not us.

The right-to-work gate

If you answer that you do not have the right to work in the UK, the application cannot proceed and is marked ineligible regardless of everything else. This is a legal requirement, not a scored factor.

A person reviews every recommendation

No one is shortlisted or rejected by score alone. A person reviews every recommendation before it goes to the employer, and can and does depart from the ranking. We keep a record of where the reviewer disagreed with the score, and we use it to correct the method.

Because a person makes a meaningful review of every recommendation, and because the employer makes the final decision, we do not consider this to be a decision made solely by automated means. If you disagree, you can challenge it; see below.

Your right to an explanation, and to challenge the outcome

We keep the individual component scores, not just your final percentage. That means we can tell you which parts of your application scored well, which did not, and what evidence produced each score. Most agencies cannot do this. We built it in deliberately.

You can:

• ask for the reasoning behind your score;
• tell us anything you think the assessment got wrong or missed;
• ask a person to review the outcome again; and
• contest the result.

Email info@intuihire.com or call 0161 528 8696. We will not treat you less favourably for asking.

Checking the method is fair

We review scoring patterns after each role closes, and adjust weightings only where a pattern appears across candidates, never to change one person’s result after the fact. Any factor we cannot evidence does not get a score at all.

6. Website and cookies

This website has an employer enquiry form and no logins. Candidates get in touch by emailing us. When you email us or submit the employer form, we use your message and contact details only to reply, follow up, and (for employer enquiries) assess whether the role fits our services.

On your first visit you’ll see a cookie choice banner. We do not set analytics or advertising cookies until you choose to accept them. That choice defaults to off. The only thing stored before you choose is a strictly necessary note of the choice itself, so we don’t ask you again on every page. You can change or withdraw your choice at any time using the “Cookie settings” control shown on every page.

If you accept analytics or advertising storage, we may also remember, across visits, which source first brought you to the site (for example a search engine, a Google advert or an email link), so we can tell which channels bring genuine employer enquiries. If you don’t accept, we only use that information for the single visit in which you submit the form.

Our hosting provider, Netlify, may set strictly necessary cookies and may record your IP address in its server logs for security purposes. We do not currently run Google Analytics or Google Ads tracking on this site; if we do in future, we will update this notice first and those tags will not fire until you accept the relevant cookie category.

7. The tools we use

These are the companies that handle your data on our behalf. Each one acts on our instructions under a written contract and cannot use your data for its own purposes.

Provider	What it does	What it handles	Where
Google (Google Workspace)	Our email, the form you apply through, and the spreadsheets and folders where applications are stored and scored	Everything you send us	EU and UK, with some transfers to the US under Google’s standard safeguards
Google Cloud (Vertex AI, using Google’s Gemini models)	Reads structured facts (job titles, employers, dates, skills) out of your CV, on our paid enterprise account under a data processing agreement with Google. Your CV is never sent to any free consumer AI tool	The content of your CV	London (europe-west2). Not used by Google to train its models
Netlify	Hosts this website and receives employer enquiry form submissions (Netlify Forms)	Visitor IP addresses and page request logs; the details you submit through the employer enquiry form	United States, under an International Data Transfer Agreement
Job boards (such as Reed and Indeed)	Advertise roles. Used only where you apply through the board itself	Whatever you submit through that board	Varies; each board has its own privacy notice

8. How long we keep things

Data	Kept for	Why
Your application for a specific role (CV, questionnaire answers, scores)	6 months after the role is filled or closed	To handle queries, give feedback, and show the decision was fair
Talent pool records, where you opted in	12 months from our last contact with you	To match you to future roles
Component-level scores and reasoning	Same period as the application they relate to	So any decision can be explained to you on request
Applications assessed under our Screen service	Deleted within 30 days of the shortlist being returned	We hold this only to do the assessment the employer asked for
Client contact details and role records	6 years after the relationship ends	Legal and accounting requirements
Website enquiry emails	12 months	To respond and follow up
Employer enquiry form submissions that don’t proceed to an engagement	12 months from submission	To respond, follow up, and understand how enquiries reach us

9. How we protect your information

• Your data is held in a single business account protected by multi-factor authentication. There are no shared logins.
• The device used to access it is encrypted and locks automatically.
• Data is encrypted in transit and at rest by our storage provider.
• Each role is separated by a unique job reference. The document an employer receives contains only the candidates for their own vacancy; our internal working records are never shared with clients.
• We keep a record of any security incident and will tell you and the Information Commissioner’s Office where we are required to.

IntuiHire is a small business. One named person handles your data, so it passes through fewer hands than it would at a larger agency, though we do not have a larger organisation’s layered systems.

10. Your rights

You have the right to be informed; to access a copy of your data; to have inaccurate data corrected; to have your data erased; to restrict or object to processing; to data portability; and the rights above in relation to automated decision-making. Where we rely on consent, you can withdraw it at any time.

To exercise any right, email info@intuihire.com. We will respond within one month. You also have the right to complain directly to us about how we have handled your data. We will acknowledge it and respond within one month. This is separate from, and does not replace, your right to complain to the regulator. You can complain to the Information Commissioner’s Office at ico.org.uk, though we’d ask you to raise it with us first so we can try to put it right.

11. Changes to this notice

We update this notice when what we do changes. Where a change materially affects how we handle your data, we will say so here rather than change it quietly.

Version	Date	What changed
1.1	July 2026	First published version
1.2	August 2026	Added the employer enquiry form and how that data is handled; introduced a cookie preference banner and gated any cross-visit attribution storage behind visitor consent